When I first looked into how to register a photography business, I quickly realized that most advice online either felt too legal-heavy or skipped important steps entirely. Registering your photography business doesn’t have to be complicated but it does need to be done correctly if you want to operate legally, protect yourself, and get paid without issues.
Why You Should Register Your Photography Business
Registering your photography business makes it official. It allows you to:
- Operate legally in your state
- Open a business bank account
- Collect sales tax where required
- Protect your personal assets
- Look more professional to clients
If you’re earning money from photography, registration isn’t optional—it’s a smart and often necessary step.
Step 1: Choose a Name for Your Photography Business
The first step in registering a photography business is choosing a business name.
You can:
- Use your legal name (for sole proprietors)
- Create a brand name
- Register a DBA (Doing Business As)
Before settling on a name, I always recommend:
- Checking your state’s business name database
- Making sure the domain name is available
- Verifying social media availability
This prevents legal and branding issues later.
Step 2: Decide on a Business Structure
Your business structure determines how you register, pay taxes, and protect yourself legally.
Common Photography Business Structures in the US
Sole Proprietorship
This is the simplest option. You and the business are legally the same entity. It’s easy to set up but offers no personal liability protection.
LLC (Limited Liability Company)
An LLC is the most popular choice for photographers. It separates personal and business assets and offers flexibility with taxes.
Partnership or Corporation
These are less common for solo photographers but may apply if you’re running a studio with partners.
For most photographers, an LLC provides the best balance of simplicity and protection.
Step 3: Register Your Business With the State
Once you choose a structure, you’ll register your photography business with your state.
How State Registration Works
- Sole proprietors usually register a DBA with the county or state
- LLCs file Articles of Organization with the Secretary of State
- Filing fees vary by state
After approval, your business becomes a legal entity in that state.
Step 4: Apply for an EIN (Employer Identification Number)
An EIN is like a Social Security number for your business. Even if you don’t have employees, I strongly recommend getting one.
You’ll need an EIN to:
- Open a business bank account
- File certain tax forms
- Hire contractors or employees
You can apply for an EIN for free through the Internal Revenue Service.
Step 5: Register for State and Local Taxes
Many photographers overlook this step, but it’s critical.
Sales Tax Registration for Photographers
In many states, photography services and products are subject to sales tax. You may need to:
- Register for a state sales tax ID
- Collect and remit sales tax on sessions or prints
- File periodic sales tax returns
Rules vary by state, so always check your state’s department of revenue website.
Step 6: Get Required Business Licenses and Permits
Depending on where you live, you may need additional licenses.
Common Licenses for Photography Businesses
- General business license
- Home occupation permit (if working from home)
- Local zoning approval
I recommend checking your city or county website to confirm local requirements.
Step 7: Open a Business Bank Account
Once your photography business is registered, open a separate business bank account.
This helps:
- Keep finances organized
- Simplify tax filing
- Protect your liability shield if you’re an LLC
Most banks require your EIN, business registration documents, and ID.
Step 8: Set Up Basic Business Compliance
Registration doesn’t end with paperwork.
Ongoing Compliance Tasks
- Track income and expenses
- File annual reports (for LLCs)
- Renew licenses as required
- Save receipts and contracts
Staying compliant avoids penalties and keeps your business running smoothly.
How Much Does It Cost to Register a Photography Business?
Costs vary by state, but here’s a general range:
- DBA registration: $10–$100
- LLC filing: $50–$500
- Business licenses: $25–$200
Most photographers can register their business for a few hundred dollars or less.
How Long Does It Take to Register a Photography Business?
In most states:
- DBA registrations take days to weeks
- LLC filings are often approved within 1–14 business days
- EIN approval is immediate online
You can usually complete the entire process within a few weeks.
Common Mistakes to Avoid When Registering a Photography Business
I’ve seen photographers run into trouble by:
- Skipping sales tax registration
- Mixing personal and business finances
- Operating without required licenses
- Assuming registration isn’t necessary for side income
Avoiding these mistakes saves time, money, and stress.
Frequently Asked Questions
Do photographers need to register a business in the US?
Yes, if you’re earning income from photography, you typically need to register your business at the state or local level.
Should I register as a sole proprietor or LLC?
Most photographers choose an LLC for liability protection, but sole proprietorships work for very small or temporary setups.
Do I need a license to be a photographer?
There’s no federal photography license, but many cities and states require general business licenses.
Do photographers need to collect sales tax?
In many states, yes. Photography services or products may be taxable depending on location.
Final Words to Say
Learning how to register a photography business is one of the most empowering steps you can take as a creative professional. Once the legal foundation is in place, you can focus on what actually matters, building your portfolio, finding clients, and getting paid with confidence.
Registration isn’t just paperwork. It’s the moment your photography stops being a hobby and starts becoming a real business.